I would recommend an easy way to remember a day to address the data. For example, use the last day of the month, the first day of the month or the anniversary of the benchmark date (August 20, then the 20th of every month). Also, use the same assessment that you used for the benchmark as an ongoing way to monitor progress. This way you can compare the two and look for growth.

In my internship, my cooperating teacher had a binder that she constantly kept at her desk and referred to. It had the data inside it and she would add to it almost daily with pre and post assessments. Also, she had a pre and post assessment that she gave at the beginning and end of every lesson. She would have the students take the pre assessment, then have the students check to see which answers they got write and wrong and keep the data themselves, this way they could see which questions specifically they improved on and which ones needed to be retaught.

Maybe making an excel spreadsheet that is split based on content then on standards. If it would quicker to review back and forth from a spreadsheet as you write your lessons and assessments.

I have been guilty of this same exact problem. I find that I have been planning incorrectly. If the benchmark or pretest is aligned then my teaching and plans should reflect the standards that the test addressed. If you plan using the standards/ skills then the benchmark and another test given will reflect and it will force you to reflect because it will connect to the classroom instruction. Plan with the benchmark standards and student data during the unit planning.

I always make an effort to include what the children have learned in the past in quizzes and lessons, which remind me about it.

I would definitely have a student data binder, or even more helpful, a binder for each student.